Employers have the burden to record and maintain accurate time records under California law. If the employer knows employees are not properly recording their time, the employer needs to enforce a policy to have employees accurately record their time, even if it requires disciplinary action. In addition, employers need to review their time records to
Do employers need to have a computerized timekeeping system to comply with their requirements under California law? With technological advances, it is hard to remember that just 10 years ago these questions were on top of everyone’s mind, but today it is sometimes assumed that it must be legal to keep these records electronically. However,
Employers should remember to take time to review their employee documentation, retention policies, and how this information is being saved on a periodic basis. Here are five record retention issues employers should audit as of April 2022:
1. Are employee time records maintained for at least four years?
The statute of limitations can reach back
I’ve been working with several clients recently in reviewing various timekeeping and payroll systems and am amazed about the limited capability for some of the software being offered to employers. With employees’ access to computers, point of sale systems, tablets and other technology, timekeeping should be a seamless function within a company in 2021, but
California employers have many obligations under the Labor Code to create and maintain time records. However, the Labor Code does not address many specific issues about time keeping systems and employers moving to electronic records. While employers have not yet started to use the blockchain to record employee’s time and report pay information to employees
These five golden rules, if followed by employers, help prevent employment lawsuits, and in the event of litigation can lower the litigation exposure. Employers cannot control who may file a case against them, but the following items are in their control, and can go a long way to reducing litigation exposure:
1. Must have excellent
There is no silver bullet for California employers to avoid workplace disputes and litigation. However, by focusing on a few key best practices, employers can reduce the likelihood of litigation, and if sued, the practices will make defending litigation much easier and can result in a better outcome. Here are my top five employer practices
Employee document storage and retention policies: it is not cutting edge legal theory or management philosophy, but companies that think about and actively develop a plan will save large amounts of money. The costs savings will come from being able to better defend litigation because the key documents were maintained, and by saving time and
I received a few questions this week that I have not heard asked in a while: In what manner do employers need to keep time records? Can they be kept electronically, or do they have to be written? A follow-on question was: Do employers need to have a computerized timekeeping system to comply with their
Employee document storage and retention policies: it is not cutting edge legal theory or management philosophy, but companies that think about and actively develop a plan will save large amounts of money. The costs savings will come from being able to better defend litigation because the key documents were maintained, and it will come in